DATA PRIVACY NOTICE
The Gateway Church Newcastle
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
The Gateway Church (TGC) is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
TGC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To administer church records;
To promote the interests of the charity;
To liase with anyone who serves at TGC;
To inform you of news, events, activities and services connected to TGC or important information pertaining to the aims and objectives of TGC;
To help you integrate into TGC and keep track of your involvement in the church/relationship to the church;
To help you maintain a healthy relationship with the church;
Evidence of consent for child's participation in children's work;
Information we may collect from you
Your contact details
Your attendance at events and meetings run or hosted by us
Your participation in rotas for service in the church
Information contained in emails or other correspondence from you and records of telephone calls or meetings with you
Your marital status, age, gender and information about your immediate family
Your university course details (where relevant)
Details of money that you give to the church
Information contained in checks provided by the Disclosure & Barring Service
Information that you share with us for the purposes of pastoral care, encouragement, training and prayer
Medical information where necessary to ensure that the care and hospitality that we provide for you is appropriate to your needs
4. What is the legal basis for processing your personal data?
Explicit consent of the data subject is needed so that we can keep you informed about news, events, activities and services and keep you informed about connected events.
The processing relates only to those who have regular contact with TGC or have an interest in the ministry of TGC.
There is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with authorised leaders in the church in order to make contact for the reasons outlined in 3. We will only share your data with third parties with your consent.
How long do we keep your personal data?
We keep data on record for as long as deemed appropriate. There will be a biannual assessment made by the deacon over communications and any personal data that is deemed as unnecessary will be erased. You can request that your personal data be erased from our central database at any time.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data which TGC holds about you;
The right to request that TGC corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the TGC to retain such data;
The right to withdraw your consent to the processing of your information at any time
The right to request that the deacon over communications provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data.
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries of complaints please in the first instance contact the deacon over communications/overseer of data protection Jonny Tuck at firstname.lastname@example.org.
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.